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00:00:00 – 00:05:19
Tom Mullini introduces a new file approval feature in Google Docs, Slides, and Sheets, aimed at enhancing collaboration for school or work Google accounts. He explains how this feature can be used effectively by students, such as requesting approval for a completed assignment on the water cycle. The approval process includes setting a due date, allowing edits by the approver, and locking the file to notify others of its pending status. Mullini demonstrates the steps taken by both the requester and the approver, including how notifications are handled and the options to approve or reject a request with comments. He emphasizes the feature's utility for teams needing a streamlined approval process, and concludes by inviting viewer engagement via questions and comments.
00:00:00
In this segment of the video, Tom Mullini demonstrates a new collaboration feature in Google Docs, Slides, and Sheets called file approvals, available for school or work Google accounts. He explains how a student might use this feature after completing an assignment on the water cycle by requesting approval from an editor. The student can set a due date and time for the approval, allow the approver to edit the file, and lock the file to notify other collaborators that it is pending approval.
Mullini shows how the approver receives an email, reviews the document, and can either accept or reject the approval with optional comments. He illustrates rejecting the approval due to incomplete content in one section, sending a notification back to the student. The student sees the approval rejection, unlocks the file, and proceeds to add the missing content.
00:03:00
In this segment of the video, the presenter explains the file approval process, showing how to request approval, handle approved requests, and manage files post-approval. The presenter demonstrates how an approver receives notifications for approval requests in Gmail, and how they can approve, reject, or view details of a request. Upon approval, the file gets locked, and comments can be added. The video shows the difference between approved and unapproved versions of a file, highlighting the tool’s utility for teams needing a system for final approval and collaboration. The presenter concludes by inviting viewers to ask questions, comment, and subscribe.