This summary of the video was created by an AI. It might contain some inaccuracies.
00:00:00 – 00:20:57
The video, presented by Microsoft MVP Andy Malone, provides a comprehensive guide to navigating Microsoft 365 licensing. Designed to demystify the complex structure, the content targets various users from students to enterprises, focusing on four key factors: user count, storage needs, security features, and voice capabilities. Different plans are systematically detailed, with business accounts capped at 300 users and 1 TB storage, while enterprise plans offer scalable and potentially unlimited storage.
Malone explains the nuances between various plans like Business Basic, Standard, and Premium, highlighting key differences such as security features and application versions. Business Premium includes advanced security options like Azure Information Protection and desktop applications, whereas Business Basic is more limited. He transitions to discussing the Enterprise E3 and E5 plans, comparing features like legal hold, advanced security, and Teams voice capabilities, suited for businesses with large user bases.
Flexibility in licensing management is also emphasized, including mixing and matching features across plans, switching subscriptions without user migration, and purchasing add-ons like the Enterprise Mobility and Security (EM&S) license. The practical aspects of creating, managing, and assigning licensing policies in Microsoft Teams are demonstrated, stressing cost management and the capacity to handle users without immediate license assignments.
The final segments address licensing during the COVID-19 pandemic, focusing on trial subscriptions and specific application access management. The video closes with a mention of m365maps.com for further details on plan inclusions and encourages viewer interaction and subscription. Overall, the video aims to guide users through the complex landscape of Microsoft 365 licensing, offering practical tips and detailed comparisons for optimal decision-making.
00:00:00
In this part of the video, Andy Malone, a Microsoft MVP and certified trainer, introduces the complex topic of Microsoft 365 licensing. He mentions that licensing can be confusing, covering a range of users from students to enterprises. He aims to clarify how licenses work, focusing on four key factors: the number of users, storage needs, required security features, and voice capabilities. Andy demonstrates how to navigate Microsoft 365 licensing options for different types of users, such as home, business, and government, highlighting the overwhelming variety but emphasizing the basic criteria for choosing the right license.
00:03:00
In this segment of the video, the speaker discusses various Microsoft business account options highlighting key differences in user capacity and storage. For business accounts, the maximum number of users is capped at 300 with 1 terabyte of storage via OneDrive. Comparatively, enterprise plans offer unlimited users and scalable storage that can increase up to 25 terabytes or even unlimited, proving advantageous if storage is a critical need.
The video then details the small business options, emphasizing that the ‘Business Basic’ plan is akin to a glorified mailbox and is available for free to home users via a regular Microsoft account. However, it lacks guest account access. ‘Business Standard’ and ‘Business Premium’ plans are compared next, noting that while both offer the same capacity and user limits, Business Premium includes additional security features such as enhanced protection through Windows Defender, in addition to the standard Exchange Online Protection (EOP) which includes anti-malware and anti-virus security.
00:06:00
In this part of the video, the speaker discusses the enhanced security features available in Microsoft 365 Business Premium. Notable features include secure attachment scanning, safe links, and advanced security options like Azure Information Protection for data labeling and classification. Despite these security upgrades, storage remains at one terabyte per user. The Business Premium version also includes desktop versions of Microsoft Office applications, unlike the web-based apps in the Business Basic edition. For online meetings, Business Premium offers voice features and allows a guest ratio of five to one per paid license. Additionally, the speaker touches on the Microsoft 365 Apps option, which only includes applications and storage without services like email or Teams access. The video then transitions to discussing Enterprise edition plans.
00:09:00
In this part of the video, the speaker discusses the features and benefits of various Microsoft Office 365 subscription plans. The E3 plan offers a lot of value with unlimited user capacity, archiving, legal hold capabilities, and advanced security features. The E5 plan includes all E3 features plus advanced security, compliance features, and voice capabilities for Microsoft Teams, albeit at a higher cost. The F plans, suitable for kiosk workers, are mostly web-based and provide access to apps like SharePoint and Yammer but do not include Microsoft applications. Key differences highlighted include user capacity limits, storage options, and the features available in the business versus enterprise plans.
00:12:00
In this segment of the video, the speaker explains how users can mix and match different features within their Microsoft Office 365 environments. They demonstrate how to add voice features to an E3 environment and highlight the flexibility of changing licenses at any time via the admin center. The speaker uses an example of a user named Allen who currently has an E5 subscription and shows how to switch it to an E3 subscription without needing to migrate users. This part also covers the ability to purchase just security features through an Enterprise Mobility and Security (EM&S) license, and how to manage licenses, view available products, and set up auto claim policies for user access.
00:15:00
In this part of the video, the speaker explains how to create and manage licensing policies for users in Microsoft Teams. You can turn on settings to create a policy for specific users, assign licenses, and even set a backup license if the primary one is unavailable. The speaker demonstrates how to view and compare different license categories and costs, and highlights the importance of managing these licenses carefully due to their potential expense. They also discuss the implications of a user not having a license, noting that while the user can still log in, their homepage will be blank except for the Microsoft Store icon. The section also covers the ability to add users without immediately assigning licenses, which is useful to avoid unnecessary costs. Lastly, there is mention of free demos available in the purchasing services, such as for Microsoft 365.
00:18:00
In this segment of the video, the presenter addresses how to manage trial subscriptions and licensing during the coronavirus crisis, noting that trial subscriptions are currently limited but will eventually be available. The presenter explains how to manage user licenses, providing an example of how to remove access to specific applications for a user, such as the 365 phone system. A useful feature for licensing management is highlighted, along with a quick review of licensing features. The presenter also gives a shout-out to a colleague’s website, m365maps.com, which provides detailed information about what is included in different Microsoft 365 plans. The segment concludes with the presenter encouraging viewers to subscribe to the channel and reach out with any questions.