This summary of the video was created by an AI. It might contain some inaccuracies.
00:00:00 – 00:19:04
The video features Kitty, an academic surgical trainee in the UK, providing a comprehensive tutorial on setting up a Notion dashboard tailored for efficient task management. She begins by creating a page called "Dash," utilizing full-width columns to organize widgets such as a Pomodoro Timer, a daily planner, and multiple to-do lists. She goes into detail on customizing to-do lists with elements like task names, status columns, priority tags, and deadlines, and introduces an inline database for managing tasks.
Kitty demonstrates the use of linked databases to sort and filter tasks by parameters such as deadlines and completion status, ensuring an organized and minimalistic display of to-do lists. She also shows how to use tags and filters to view specific tasks and how to set up a calendar database for daily task management. Additionally, the video covers creating personalized daily templates with weather updates, mood trackers, and habit checklists.
Further, Kitty discusses how to set and filter tasks for the current day, emphasizing the importance of maintaining visibility of completed tasks. She explains the use of third-party automation tools like Zapier to streamline daily task creation in Notion. The tutorial ends with instructions on setting up database items with automatic naming and properties while highlighting the need for manual template selection. The video concludes with a call for likes, comments, and subscriptions.
00:00:00
In this part of the video, Kitty, an academic surgical trainee in the UK, introduces how she sets up her Notion dashboard step-by-step. She demonstrates the creation of a new page and names it “Dash.” Kitty sets the page to full width and uses columns to organize the layout, including sections for a Pomodoro Timer, daily planner, and multiple to-do lists.
She shows how to embed an aesthetic Pomodoro Timer widget by pasting a link and creating an embed, adjusting the timer’s settings like breaks and themes. The main focus is on setting up the master to-do list planner, which serves as the central element of the dashboard. Kitty begins by creating an inline database to manage tasks effectively.
00:03:00
In this segment of the video, the speaker explains how to set up a to-do list with various customizable elements. They cover naming tasks, adding a status column (with options like not started, in progress, or done), and tagging tasks to categorize them (e.g., academic, clinical, chores). The speaker also suggests including columns for task priority (urgent, routine, low), the deadline date for calendar linking, estimated hours to complete the task, and actual time spent. They demonstrate creating a formula to calculate progress based on estimated versus actual time, and how to display this using a progress bar or ring. Additionally, there are instructions on hiding unnecessary properties and linking tasks to another project tracker page.
00:06:00
In this part of the video, the presenter demonstrates how to utilize linked databases in Notion to manage tasks efficiently. They begin by creating additional tasks for demonstration purposes, and then highlight how you can sort and filter tasks by parameters such as deadline and completion status. By doing this, tasks due first appear at the top, and completed tasks are filtered out.
Next, they demonstrate how to create more organized, minimalistic to-do lists by separating tasks into categories. The process involves using the “links view” of the database, selecting the master to-do list as the data source, and ensuring changes are synchronized across views. Finally, they show how to customize the layout and properties of these smaller lists, including displaying tags, deadlines, and a check box for task completion.
00:09:00
In this segment, the video demonstrates how to use filters in a task management system, such as filtering tasks by tags like “academic” or “urgent”. It explains that you can customize the tags and filter views to see specific tasks and duplicate these custom lists across different pages within the Notion workspace. The segment also covers setting up a calendar in the Notion daily planner, creating a new calendar database, and customizing the calendar view to prioritize daily tasks. Instructions include grouping tasks by date and adjusting views to show tasks by day or week.
00:12:00
In this part of the video, the speaker demonstrates various features for customizing and tracking daily activities. They show how to create weather updates, mood trackers, and habit checklists, emphasizing the ability to personalize with colors, emojis, and tags. The calendar view can function as a mood board, allowing users to track emotions over time. By creating a daily template, users can streamline their to-do lists and journaling entries without repetitive setup each day. Filtering options in Notion are explained, highlighting how to display tasks due for the day while ensuring it remains relevant for future reference.
00:15:00
In this part of the video, the speaker discusses using a custom date option for task management and shows how to set and filter tasks for the current day in their template system. They emphasize the importance of seeing completed tasks in their daily templates without them disappearing, explaining how removing certain filters achieves this. The speaker demonstrates populating the daily template and mentions that although this setup doesn’t automate daily task creation, third-party apps like Zapier can be used to automate such processes. They provide a brief overview of how to set up Zapier to automatically create a new database item in Notion every day at midnight.
00:18:00
In this part of the video, the speaker explains how to create a database item in Notion. They demonstrate selecting a calendar database, setting up automatic naming based on the current date, and adding specific properties. While automation helps in creating daily posts automatically named and ready to use, template selection still needs to be done manually. The video concludes with a request for likes, comments, and subscriptions if viewers found the content helpful or have suggestions for improvement.