This summary of the video was created by an AI. It might contain some inaccuracies.
00:00:00 – 00:09:26
The video discusses effective file management systems, highlighting organizing files with a maximum of five folder levels and specific naming conventions for better organization and searchability. Tips include using filter chips, attaching keywords, utilizing keyboard shortcuts, and prioritizing starred folders for quick access. Consistency in systems is emphasized, with warnings against over-optimizing which can reduce productivity. The speaker recommends sticking to one system and naming convention and offers further productivity tips in another video. Key names mentioned include David Allen, Okiwood products, Alfred, and raycast. Platforms like Google Drive and cloud storage are central to the file management strategies discussed.
00:00:00
In this part of the video, the speaker discusses their file management system. They organize their files using a framework with a maximum of five folder levels and up to 99 folders per level. The speaker uses numbered folders for personal items, work-related documents, quick shares, and backups, with 99 reserved for archived files. They also explain a ‘Quick Share’ system for sharing confidential information efficiently. For naming files, the speaker uses dates or alphabetical sorting.
00:03:00
In this segment, the speaker discusses effective file naming conventions and file management tips. They advise including specific dates in file names for better organization. Consistency in naming keywords such as “doc” or “meeting notes” aids in searchability. Different approaches to naming conventions are shared, emphasizing the importance of consistency. The speaker also mentions Okiwood products for physical space organization before transitioning back to digital file management tips. David Allen’s advice on organizing information by where it will be used is highlighted, along with utilizing file managers’ native features.
00:06:00
In this segment of the video, the key actions and tips mentioned include using filter chips to narrow down search results in Google Drive, attaching keywords to files or folders for easier searching, utilizing keyboard shortcuts like PE to preview files and N to rename them, prioritizing which folders to star for quick access, and knowing when to create shortcuts for shared folders on cloud storage platforms. Mac users are recommended to use Alfred or raycast for better file management. Windows users are encouraged to share their preferred file management apps in the comments.
00:09:00
In this segment of the video, the speaker emphasizes the importance of not over-optimizing file management systems as it can lead to decreased productivity. They advise viewers to choose one system and naming convention, then stick with it consistently. Additionally, the speaker suggests checking out another video on productivity tips for work.