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00:00:00 – 00:08:04
Michael shares a systematic approach to managing Gmail effectively, which he developed from handling 200-300 emails daily at Google. The approach prioritizes achieving "inbox zero" through meticulous organization and timely responses. Three primary labels are introduced: "follow-up," "awaiting response," and "to read," color-coded for easy visual identification. Michael guides viewers on setting up these labels within Gmail's interface and customizing Multiple Inboxes to create distinct sections for better email management. He demonstrates categorizing emails using these labels, highlighting practical examples such as customer feedback, internal newsletters, and pending responses. The goal is to maintain an organized inbox, expediting actionable emails and addressing follow-ups promptly, while less urgent emails are saved for later reading. Michael also discusses using features like archiving, starring, and collapsing sections to streamline the process, encouraging viewers to adopt these strategies and share feedback.
00:00:00
In this part of the video, Michael explains how to organize your Gmail to achieve inbox zero. He shares his experience managing 200-300 emails daily while working at Google and introduces a system to ensure you never miss follow-ups and can track responses effectively. Michael categorizes emails into three labels: “follow-up,” “awaiting response,” and “to read.” He walks through setting up these labels in Gmail, emphasizing using brackets to keep them at the top of the list. He also suggests color-coding the labels for visual distinction — orange for awaiting response, yellow for follow-up, and light blue for to read. Michael then guides viewers to the Gmail settings to enable and customize Multiple Inboxes, which will allow breaking up the singular inbox into five distinct sections, enhancing organization.
00:03:00
In this part of the video, the speaker explains how to organize Gmail using labels for easier email management. They demonstrate how to create sections labeled “awaiting response,” “follow-up,” and “to read” by typing specific code into Gmail’s settings. The speaker prefers placing these multiple inboxes to the right of the main inbox for easier access. After saving the changes, they show the newly created sections in the Gmail interface.
The speaker then demonstrates how to categorize emails by right-clicking and labeling them accordingly. For example, they label a customer feedback email as “follow-up,” an internal newsletter as “to read,” and an email requiring a weekend work response as “awaiting response.” These actions move the emails into their designated sections, helping manage and prioritize them effectively.
00:06:00
In this part of the video, the speaker explains their email categorization system, which includes three main folders: Awaiting Response (for emails awaiting replies, with no current action required), Follow Up (for emails requiring action to stay on track), and To Read (for less urgent emails to read later). They demonstrate how to clear out an inbox to achieve inbox zero by selecting all emails and archiving them. Additionally, they show how to manage follow-up emails by removing labels when no longer needed and organizing emails efficiently using features like expanding/collapsing sections, starring important emails, and using dedicated views. Finally, they encourage viewers to share their own tips and consider subscribing.