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00:00:00 – 00:10:26
The video delves into the distinction between Gmail's use of labels and traditional email folders used in clients like Microsoft Outlook, emphasizing the flexibility and efficiency of labels in organizing emails. While folders store emails hierarchically, labels allow for multiple categorization without removing emails from the inbox, aiding in achieving 'inbox zero'. The speaker illustrates the creation and application of both preset and custom labels, such as 'geometry PLC', for better organization.
Additionally, the speaker explores the educational technology Samer, showcasing how to create a dedicated label 'Samr' and color it for easy identification. They explain that labeling keeps emails in the inbox, whereas moving them to a folder removes them from the inbox, but both methods help in efficient email management.
The use of filters to automate email organization is another key focus. Filters can automatically label and categorize emails based on keywords, thereby streamlining the inbox without manual effort. This is demonstrated with examples like creating a filter for emails containing "geometry" or directing newsletters from a principal into specific folders. The speaker concludes that employing labels and filters significantly enhances email management, keeping the inbox organized and clutter-free.
00:00:00
In this part of the video, the speaker discusses the difference between Gmail labels and traditional folders found in other email clients like Microsoft Outlook. They explain that while Outlook uses folders to store emails in a hierarchical manner, Gmail uses labels to organize emails more flexibly. Labels allow emails to be tagged with multiple identifiers, making them easier to search and categorize without moving them to different locations. The speaker then demonstrates how to use labels in Gmail, showing an inbox with several emails and explaining the objective of achieving ‘inbox zero’ — reducing the number of emails in the inbox to zero. They highlight the process of using preset labels and creating custom labels, such as ‘geometry PLC’, to better organize emails.
00:03:00
In this segment, the speaker discusses organizing emails related to an educational technology named Samer, similar to Bloom’s taxonomy. They demonstrate how to label and move emails in their inbox. First, they highlight the differences between labeling and moving emails. They decide to create a new label named ‘Samr’ and show how to customize its color for easy identification. They explain that while labeling keeps the email in the inbox, moving it to a specific folder like ‘Samer’ actually removes it from the main inbox. The speaker concludes by showing how to access the labeled and moved emails efficiently.
00:06:00
In this segment, the speaker explains how to organize and manage emails more effectively by using labels and filters in an email client. They show how to create and move emails to specific labels for better organization. Further, the speaker demonstrates an advanced step to automate email organization using filters. By accessing the settings, users can create filters that automatically label incoming emails based on specific criteria, such as keywords in the email content. The example given is filtering emails containing the word “geometry” and labeling them under a “geometry PLC” label. This automation helps maintain an organized inbox by categorizing future emails without manual intervention.
00:09:00
In this part of the video, the speaker discusses using email filters to automatically label and organize incoming messages based on specific keywords. They demonstrate this by sending an email to themselves with the word “geometry” in it, which triggers a filter to label the email accordingly. The speaker explains the flexibility of filters, such as moving emails with certain criteria into designated folders, thus helping to keep the inbox organized and manageable. For instance, emails containing the word “newsletter” from a principal can be automatically directed to a corresponding folder. This method aids in easier identification, retrieval, and management of emails to maintain a less cluttered inbox.